Membership Terms & Etiquette

Personal Conduct During Your Visit

The Member agrees to abide by the following:

1. The Member shall comply with all rules and regulations of the Facility.
2. The Member shall use the Facility solely for the purposes permitted in this Agreement, and for no other purpose. The Member shall be held financially responsible for any damage to the Facility or loss of or damage to of any equipment resulting from the Member’s use of the Facility.
3. The Member’s use of the Facility shall not cause unreasonable interference with the orderly functioning of the Facility or infringe upon the rights or privileges of other users of the Facility.
4. The Member’s use of the Facility shall not promote hatred or discrimination against, or expose to contempt, any person or group of persons contrary to applicable law.
5. The Member shall act in a considerate, legal and sportsmanlike manner when using or occupying the Facility. Abusive language or illegal or inconsiderate behaviour may result in the cancellation of the Member’s rights to use the Facility. The Member shall comply with all rules and regulations established from time to time by the Operator.
6. The Operator shall have the right at any time to eject the Member from the Facility or to refuse admittance thereto of any person or persons who, in the opinion of the Operator is or are creating a disturbance or behaving in an illegal, objectionable or improper manner. The Member agrees that while participating in the Facility the Member’s conduct will at all times be such that it presents no danger to other Members or staff, and does not interfere with the enjoyment of other Members or staff, or disrupt the staff in performing their duties.
7. The Operator reserves the right to take whatever action deemed necessary to ensure that the Member complies with Facility rules, regulations and privileges. The Operator, may, in its absolute discretion, suspend or cancel the rights and privileges of membership of the Member for any reason at any time.

The Richmond Olympic Oval does not permit external personal trainers or coaches to use Oval facilities for the purpose of training clients, guests, or Oval members. This rule is in place for liability and legal purposes. Personal training/coaching within the Richmond Olympic Oval is performed exclusively by highly trained and certified Oval employees and those who have a contract with the Oval. Any individual who is providing or is suspected of providing personal training/coaching services to a guest or member at the Oval, and who is not employed by the Oval, or does not have a signed agreement with the Oval to deliver services, will have their membership and or visit privileges reviewed, suspended and/or revoked. Further to this, Individuals who are receiving services, or are suspected of receiving services from trainers or coaches not employed by the Oval or who do not have a signed agreement with the Oval to deliver services, will have their membership and or visit privileges reviewed, suspended and/or revoked.

An individual may be suspected of personal training/coaching if he/she does (but is not limited to) any of the following:

1. Assisting a guest/member or group with equipment and adjustments.
2. Writing and/or designing a program for a guest/member or group.
3. Explaining, cueing and providing exercise technique to a guest/member or group.
4. Meeting with the same individual or group on a frequent basis.
5. Meeting with several different individuals or group within a given time period.
6. Directing exercise order for a guest/member or group.
7. Collecting or receiving payment from a guest/member or group for a session.
8. Assisting a patron with spotting, technique, or any specific instruction, but not exercising with that individual.

Oval Conditions of Entry

The Member’s use of the Facility and services will be governed by this Membership Agreement. The Membership Agreement includes the terms and conditions listed below, as well as the Operator’s Oval Policies, Etiquette and Conditions of Entry (the “Oval Conditions of Entry”) which are incorporated into and form an integral part of this Member Agreement. The member agrees that it is the responsibility of the Member to become and remain familiar with the Oval’s Conditions of Entry.

Definitions

The “Facility” shall mean the Richmond Olympic Oval. The “Operator” shall mean the Richmond Olympic Oval Corporation, its representatives and assignees. The “Agreement” shall mean this Membership Agreement. The “Member” shall mean the person who has signed the Agreement.

Membership Terms and Payment

Please be advised that different agreement terms and fees apply for different membership/pass options.  In the event that the membership plan discount no longer applies, your rates will be adjusted accordingly by the Operator. All memberships are non-transferrable and cannot be shared with others.

Monthly Continuous Memberships are continuous memberships that do no have an expiry date.

Membership Fees

In consideration of the Operator granting the Member immediate membership, the Member shall pay a fee. Failure on the Member’s part to take advantage of the privileges of membership shall not relieve the Member from payments due. The Member’s fees will automatically be adjusted when the Member reaches an age that has a different membership fee. The new membership fee will be charged on the next payment date following the Member’s birthday.

Pre-Authorized Payment Options

The Member authorizes the Operator to deduct monthly membership fees from a valid Credit Card (Visa, Mastercard or American Express), or directly from a bank account at an accredited financial institution. The Member is responsible for any bank/financial institution charges incurred due to insufficient funds and/or an invalid card. In the event that a declined payment is declined, facility access will be revoked until the outstanding balance is paid in full. Failure to clear the account balance after three (3) consecutive declined payments will result in an additional late fee charge of $50 (plus tax) and the termination of the membership. The Member is responsible for paying any outstanding balance prior to rejoining or receiving any future services at the Richmond Olympic Oval.

Services Included

Unless indicated otherwise, the Operator agrees to provide the following services to the Member during regular hours of operation: Access to the Facility; fitness Equipment, drop-in fitness classes, climbing wall, sport courts, tracks, and rinks at scheduled times.

The Operator has the right to add or take away inclusions to the membership without any notice.

Membership Holds & Cancellations

The Member may place their membership on hold up to twice per calendar year for a cumulative maximum of four (4) months. All membership privileges will be suspended during the hold period. Requests for membership holds must be submitted in writing using the form requested by the Operator at least five (5) days prior to the hold start date and must specify the duration of the hold period. Membership holds cannot be backdated. Membership holds requested for a medical condition preventing the use of the Facility must be accompanied by a note from the medical service provider indicating the duration of the leave of absence. Medical holds accompanied by a doctor’s note will not be included in the member’s yearly hold entitlement. Any requests during a hold period for an extension of the hold period will be treated as a new request for a new hold. This hold period policy may be amended by the Operator at any time on notice to the Member.

The Member wishing to cancel their membership must submit their cancellation in person using the form requested by the Operator, at least Thirty (30) days prior to the requested cancellation date, or in the alternative, will be charged the equivalent of one month’s membership fee at the time of cancellation. Members will have access to paid time remaining on their membership. Cancellations and Holds will not be accepted by phone. The additional one month’s membership fee may be waived by the Operator in its sole discretion if the Member provides the Operator written evidence of I) a medical condition preventing use of the Facility, or II) a change of residence to a location more than 30 km from the Facility. Cancellations will be processed as per the cancellation date stipulated on the form on the condition that 30 days’ notice is received, and no outstanding balance remains on the account. Cancellations may not overlap or run consecutively with a hold request. Cancellations cannot be backdated, including for reasons of lack of use. One Month Passes, Ten Visit Passes, or Promotional Memberships are not eligible for holds or cancellations.

Annual Paid in Full Memberships are not eligible for refunds. A member wishing to cancel will receive a prorated refund if the Member provides the Operator written evidence of a medical condition preventing use of the Facility.

The cancellation policy may be amended by the Operator at any time with 30 days’ notice to the Member.

Cancellation Within 10 Days

The Member may cancel this contract from the day Member enters the contract until 10 days after the date of first purchase.  A reason for cancelling is not required.  To cancel, the Member must give notice of his/her cancellation in person at the Facility.  Refunds will be calculated based on usage during the 10-day period.

Membership Rates

Membership rates are subject to change.  The Member will receive notification of a rate increase at least 30 days in advance. The new fee will be charged based on the effective date provided in the notification. It is the Member’s responsibility to inform the Operator of any changes in their mailing address, credit card information and email address.

Other Fees

There will be a $15 replacement fee for lost or stolen Membership Cards.  The Member must be in good standing with proof of identification to be eligible to have a replacement card issued.  There will be a $15 replacement fee for lost or stolen locker keys which must be paid prior to any locker being opened by the Operator. The Member may incur a “Late Cancel” or “No Show” fee for failure to adhere to Oval Corp’s reservation terms and conditions. Applicable taxes will be applied.

Breach of the Terms of this Agreement

If the Member fails to do any of the following: a) fails to make any payment required by this Agreement b) breaches any material term of this Agreement, OR c) fails to adhere to the Operator’s policies, procedures, or the Oval conditions of entry, the Operator may at its sole option declare this Agreement terminated and the Member shall not be entitled to claim any damages, reimbursement, compensation or remuneration of any kind in respect of such termination.

Force Majeure

The Operator reserves the right to cancel, reschedule or alter Facility usage in the event that conditions arise that necessitates cancellations or alterations, including, without limitation: strikes, lockouts, fire, flood, interruption of utility service, earthquake or other “acts of God”, war, terrorist acts or other events beyond the reasonable control of the Operator.  In the event of such cancellation, rescheduling or alteration, the Member shall have no claim against the Operator for damages.

Disclaimer and Indemnity

Disclaimer

As a condition of the Member’s attendance at the Facility, the Member assumes all risk of personal injury, death or property loss, whether occurring prior to, during or subsequent to Member’s attendance at the Facility, resulting from any cause whatsoever, including negligence on the part of the Operator or its directors, officers, employees, volunteers, agents and contractors (the “Operator’s Personnel”). The Member agrees that the Operator and the City of Richmond, its elected officials, officers, employees, volunteers, agents and contractors (collectively, “City”) shall not be liable for any such personal injury, death or property loss and releases the Operator, the Operator’s Personnel and City and waives all claims with respect thereto.

Indemnification

The Member shall indemnify, defend and save harmless the Operator, the Operator’s Personnel, the Facility and the City from and against any and all losses, claims, actions, damages, liability, costs or expenses, including legal fees, on an indemnity basis, claims for personal injury or death, property damage, or any other loss or damage (the “Losses”) arising out of or caused by any breach of the terms of this Agreement and the Member’s use of the Facility.

COVID – 19

The novel coronavirus, COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact.  As a result, federal, provincial and local governments recommend social distancing.  Oval Corp. has put in place preventative measures to reduce the spread of COVID-19.  However, Oval Corp. cannot guarantee that the member or the Member’s child(ren) will not become infected with COVID-19.  Further, the Member knowingly acknowledges that by attending the Richmond Olympic Oval, this could increase the risk for them and or their child(ren) to contract COVID-19.

The Member knowingly and freely assumes all such risks, both known and unknown, even if arising from the negligence of Oval Corp. or others, and assumes full responsibility for their participation. The Member, for themselves and on behalf of their heirs, assigns, personal representatives and next of kin, hereby releases and holds harmless Oval Corp., the City of Richmond, their owners, coaches, contractors and/or employees, and, if applicable, lessees of Oval Corp. With respect to any and all injury, disability, sickness, infection, disease, death, or loss or damage to person or property, whether caused by the negligence of the releasees or otherwise. In the event that I require medical attention, the Member consents to be transported to the nearest emergency centre and receive medical treatment, including by ambulance if necessary, and accepts that they are responsible for any costs of such ambulance service.

A PARENT or LEGAL GUARDIAN must consent to and agree to the terms and conditions outlined in this document if you are a minor. (Age 18 or Younger)

Oval On-Demand & Live Streaming Virtual Fitness Program

With purchase of an Oval membership, each Member will be automatically be able to access Oval On-Demand & Live Streaming Virtual Fitness Program. By becoming a Member and accessing the Oval On-Demand & Live Streaming Virtual Fitness Program you automatically agree to the terms of service governing the use of Oval On-Demand & Live Streaming Virtual Fitness Program.

Entire Agreement

The Member acknowledges that this Agreement, and any other forms completed at the same time, constitute the entire understanding between the Member and the Operator, and that no other understanding or agreement exists between the Member and the Operator, and that neither the Operator nor any of its representatives or employees have made any expressions or implied warranties or representation of any kind to induce the Member to enter into this Agreement, (including without limitation that the Operator’s programs, facilities, or advice have been or are approved by any medical authority) other than those warranties or representation set forth in this Agreement.

If any portion of this Agreement is held to be invalid, the remainder of the Agreement shall remain in full force and effect.

Consent and Privacy

The Member agrees to receive communications from the Operator regarding Oval memberships, programs, services and products, including and but not limited to news, updates and promotions. The Member can withdraw consent at any time.

The Member consents to the storage of their personal information, including name, address and photo. As part of the terms of this agreement, the Member understands that their personal information may be stored and processed by the Oval Corp’s service providers, MindBody Inc (Mind Body Online) and Stages Flight in the United States of America, or in any other country where Mind Body Online, Stages Flight or their respective affiliates, subsidiaries or service providers are located. Mind Body Online and Stages will retain the Member’s personal information for as long as it is providing services to said Member, and thereafter until such time as the Member requests that Mind Body Online and Stages Flight delete their personal information. This may be done through the “My Preferences” page at  https://www.mindbody.io and by requesting deletion of data at privacy@stagesflight.com.

Hours of Operation

The hours of operation may change subject to public response and requirements of the Operator. During regular hours of operation there is potential that maximum capacity could be reached, should this occur, the Operator retains the right to limit service.

Alcohol and Smoking

The Member shall not bring or consume alcoholic beverages in the Facility except in a licensed restaurant. Smoking is prohibited on Facility property.

Music

The Member shall not broadcast music in the Facility without the prior approval of the Operator. The Member agrees that music sound volumes shall be kept to a reasonable level (in the opinion of the Operator).

The Richmond Olympic Oval is committed to providing all members with a safe and enjoyable experience. With this in mind, parents and caretakers are responsible for the supervision and appropriate behaviour of their children, at all times, in all areas of the Oval.

General:
>Children aged 12 and under must be accompanied at all times by a parent or other responsible person 18 years of age or older, unless in a supervised, registered program (i.e. skating lessons).
>Children aged 12 and under must be accompanied by a parent or other responsible person in the locker rooms.

Court, Track and Ice – Activity Level:
>Children aged 12 and under must be accompanied at all times by a parent or other responsible person 18 years of age or older, unless in a supervised, registered program (i.e. skating lessons).
>Children aged 12 and under, participating in a public skate must be accompanied by a parent or other responsible person 18 years or older.

Fitness Centre:
Patrons aged 13-14 years:

>Access to the Fitness Centre is limited to those members 13 years and older.
>Patrons 13-14 years must have completed a teen orientation prior to using the Fitness Centre.
>Members aged 13-14 years must be under the direct supervision of a parent or other responsible person 18 years of age who has paid for admission. The person providing this supervision must be “within arm’s length” of the 13-14 years old at all times.

Members aged 15 years and older:

>Members aged 15 years and older must complete an orientation to the Fitness Centre equipment and must behave responsibly while at the Richmond Olympic Oval.

>Respect Oval staff and others. The Oval staff are here to ensure your skating time is safe and enjoyable. Please respect their duties and responsibilities of keeping all patrons safe.
>CSA approved multi-impact hockey helmets are required for all skaters age 12 and under.
>Control your skating speed. Slower skaters and those with scooters should keep to the outer section of the ice. Please be aware of other skaters around you.
>Speed skating is not permitted during public skating sessions.
>Skaters must always skate in the direction designated by Oval staff.
>Protect your skates. Skates must be worn on approved surfaces only. Skaters are not allowed on the concrete or on the bleachers.
>Shoes are not permitted on the ice. All patrons must wear skates while on the ice.
>Skaters are not permitted to sit on the boards.
>Please refrain from bringing food and beverages onto the ice.
>Avoid carrying children. For everyone’s safety, please refrain from carrying children while on the ice.
>Skaters should always avoid carrying any personal items while on the ice.
>Please report injuries and first aid situations to Oval staff immediately.

>Please Respect Oval Staff & Others. The Oval Staff are here to ensure you have a safe & enjoyable time. Please respect their duties & responsibilities.
>With the exception of water, food and beverages are not permitted on the Courts or Track.
>Participants without athletic attire and athletic footwear are not permitted on the Courts or Track.
>Oval Staff only may adjust and move equipment.
>For your safety please follow & respect all the posted signs & barriers.
>Rentals may only access their allotted space. Utilization of other areas is prohibited.
>Please share the Courts & Track Zone with fellow members.
>Equipment lending is only permitted with a Member Card or Government ID to be held until equipment is returned.
>The Richmond Olympic Oval is a family environment. Please refrain from using foul language.
>Oval Staff are First Aid trained. In case of injury please contact them.

To review the climbing rules and regulations, please click here.

>The Renter/User shall comply with all rules and regulations of the Facility.
>The Renter/User shall use the Facility solely for the purposes permitted in this Agreement, and for no other purpose. The Renter/User shall be held financially responsible for any damage to the Facility or loss of or damage to of any equipment resulting from the Renter/User’s use of the Facility.
>The Renter/User’s use of the Facility shall not cause unreasonable interference with the orderly functioning of the Facility or infringe upon the rights or privileges of other users of the Facility.
>The Renter/User’s use of the Facility shall not promote hatred or discrimination against, or expose to contempt, any person or group of persons contrary to applicable law.
>The Renter/User shall act in a considerate, legal and sportsmanlike manner when using or occupying the Facility. Abusive language or illegal or inconsiderate behaviour may result in the cancellation of the Renter/User’s rights to use the Facility. The Renter/User shall comply with all rules and regulations established from time to time by the Operator.
>The Operator shall have the right at any time to eject the Renter/User from the Facility or to refuse admittance thereto of any person or persons who, in the opinion of the Operator is or are creating a disturbance or behaving in an illegal, objectionable or improper manner. The Renter/User agrees that while participating in the Facility the Renter/User’s conduct will at all times be such that it presents no danger to other Renter/Users or staff, and does not interfere with the enjoyment of other Renter/Users or staff, or disrupt the staff in performing their duties.
>The Operator reserves the right to take whatever action deemed necessary to ensure that the Renter/User complies with Facility rules, regulations and privileges. The Operator, may, in its absolute discretion, suspend or cancel the rights and privileges of Renter/Usership of the Renter/User for any reason at any time.

>Age Restrictions –Patrons 13 -16 years of age must complete a youth consultation with our fitness staff. Patrons 13 and 14 years of age must be supervised by a parent or guardian.
>Proper athletic attire including closed toed athletic shoes must be worn.
>Food is not permitted in the fitness centre. Water and sport drinks must be in a re-sealable container.
>Bags are not permitted in the fitness centre. Small mesh bags to hold fitness accessories available for sign-out at the fitness desk. All other personal belongings must be stored in lockers or cubbies provided.
>External personal trainers are not permitted, for liability and legal purposes.
>Limit your mobile phone use and be respectful of those around you. Turn ringer off, and take conversations outside of the fitness centre.
>Refrain from wearing fragrances.
>Limit cardio use to 30 minutes during busy periods.
>Wipe down all equipment after use.
>Collars are mandatory when using freeweight bars. See fitness staff if you require spotting assistance.
>Re-rack your weights and return all equipment to its proper place after use.
>Share equipment with other members. Allow others to “work in” when resting between sets.
>Sport equipment is not permitted (ie. Balls, rackets, etc). Please store in lockers provided.
>Foul language or inappropriate behaviour will not be tolerated.
>Collateral is required to borrow equipment. See fitness staff for details.

Fitness Staff are dedicated to ensuring a safe and positive training environment for all members and guests. Your cooperation is appreciated.

About External Training:

Richmond Olympic Oval does not permit external personal trainers to use Oval facilities for the purpose of training clients, guests, or Oval members. This rule is in place for liability and legal purposes. Personal training within the Richmond Olympic Oval is performed exclusively by highly trained and certified trainers staffed by the Richmond Olympic Oval. Any participant who is conducting or is suspected of conducting personal training with a guest or member at the Oval who is not an Oval personal trainer, will have their membership or visit privileges reviewed, suspended and/or revoked.

An individual may be suspected of personal training if he/she does (but is not limited to) any of the following:

>Assisting a guest/member or group with equipment and adjustments.
>Writing and/or designing a program for a guest/member or group.
>Explaining, cueing and providing exercise technique to a guest/member or group.
>Meeting with the same individual or group on a frequent basis.
>Meeting with several different individuals or group within a given time period.
>Directing exercise order for a guest/member or group.
>Collecting or receiving payment from a guest/member or group for a session.
>Assisting a patron with spotting, technique, or any specific instruction, but not exercising with that individual.

>Participants must be a minimum of 16 years of age.
>No food or drink, other than water, is permitted in the studio.
>Please arrive early to allow yourself time to change and set up your equipment. Late entry to group fitness classes is not permitted.
>Proper athletic attire including non-marking, closed toe running shoes is required.
>Please inform the instructor of any past or current injuries/health conditions or if you are taking medications that may affect your ability to perform certain exercises.
>Please wipe down your mat after use.
>Return all equipment to its proper place after use.
>Kindly turn off your cell phones/pagers for the duration of the class.
>Please avoid wearing cologne or perfume.
>The Richmond Olympic Oval is not responsible for lost or stolen items.

Programs and Camps are structured in different timeframes and have different refund and cancellation policies. Programs typically are sessions that occur over multiple weeks, while camps are subsequent days within a single week or in the case of Pro-D Camps a single day.

Programs Refund + Cancellation Policy:

Registrants are eligible to receive a full refund if the request to withdraw from a program occurs more than seven days before the scheduled start date. If the registrant requests to withdraw within seven days of the program start date, an administrative fee of $25.00 will be applied to all refunds.

Please note no refunds or credits can be issues after the end of the second session of the program.

Fitness Leadership and First Aid Refund Policy:

No refunds or credits will be issued for Fitness Leadership and First Aid courses, if the request to withdraw from the course occurs within seven days of the program start date.

Fees for one day programs/camps or weekend workshops are non-refundable.

Camps Refund + Cancellation Policy:

>All Winter Break Camps are non-refundable or transferrable after December 1.
>All Spring Break Camps are non-refundable or transferrable after March 1.
>All July Summer Sport Camps are non-refundable or transferrable after June 1.
>All August Summer Sport Camps are non-refundable or transferrable after July 1.

Requests for a refund or transfer after these dates are the discretion of the Camp Programmer and are subject to an administration fee of $25.

Refunds

Training Sessions (Individual, Partner, Trio, Small Group) Registrants are eligible to receive a full refund if the request to withdraw from a program occurs more than 14 days before the scheduled start date, minus an administration fee of $25 (+tax). If the registrant requests to withdraw within 14 days of the program start date, a refund for the program may be processed less the charge of one session and an administration fee of $25 (+tax). After two sessions into the program there will be no refund, unless the registrant presents a certified medical reason.

Team Training Programs
Registrants are eligible to receive a full refund if the request to withdraw from a program occurs more than one month before the scheduled start date, minus the deposit of $500. If the registrant requests to withdraw within one month of the program start date, a refund for the program may be processed less the charge of one session and the deposit. After two sessions into the program there will be no refund.

Session Packages
Session packages are non refundable and non-transferrable. Session packages expire after one year after time of purchase.

Cancellations

Training Sessions (Individual, Partner, Trio, Small Group)
Session cancellation requires a minimum of 24 hour notice to receive a full refund. In the event that the participant arrives late, the session will still end at the scheduled time.

Team Training Sessions
Session cancellation requires a minimum of 48 hour notice to receive a full refund, minus the deposit. In the event that the participant arrives late, the session will still end at the scheduled time.

On-Ice Private Training (Player, Goalie)
Session cancellation requires a minimum of 24 hour notice to receive a full refund. In the event that the participant arrives late, the session will still end at the scheduled time.

>Personal training sessions are valid for one year from the date of purchase
>Personal training sessions are non-transferrable
>Refunds will only be granted if the client sustains a medical condition that prevents him/her from continuing with their training. In this circumstance, the client will be required to provide a doctor’s note for verification.
>The results obtained from any fitness program cannot be guaranteed. Lifestyle behaviours such as smoking, poor diet and sleep habits can adversely affect results. Progress depends on effort both during and outside of the sessions.
If the client arrives late for a scheduled session, a full session with the trainer is not guaranteed. If the trainer is late for a session, the client will receive their full session time.
>A minimum of 24 hours notice is required

Refunds or exchanges within 10 days of original purchase only. With a gift receipt, a store credit will be issued or exchange offered. Without a receipt, a store credit will be issued for the current selling price of the item(s); photo ID required. If the item is no longer sold, a store credit will be issued at the most recent selling price. Swimwear and sale items are final sale. Shipping charges are not refundable.

For full refund and exchange policy, please visit www.richmondoval.ca/sport-store